Document Management - Isoft DMS

accordance with the guidelines of ISO

This module was created to managing all documentary existing in firm. Every firm has many, different kinds and version of documents. Finding actual version can be very difficult if it is disperse in many work stations. System management of documentary was created to solve this problem. The system enables users to create and service documents in various formats (xls, doc, sxw, dwg, sld, pdf etc.), different stands? (actual, out-of date, approval, in modification etc.), versions of documents and control of users access rights to change documents.

Every document in the system has a history who has modified this and when and what has been done. The system enable to create circulation of documents- who should receive document, and what ought to be done with this (e.g. read, accept, etc.). The system gives opportunity to monitor if and when the task has been made.

Users can group related documents (one enclosure can be joined to many documents) and use ready forms (e. g. ISO or HACCP books accessible in the system) or create private forms. Users after filled in and classified documents can save them in suitable structure on the disc. This option gives fast and easy access to necessary date.

Complex system of rights to access enable control creating new documents and modification by person who has rights to do this. The system gives opportunity to generate many kinds of breakdowns and fast access to every documents (by names, dates, departments, issues etc.). Program contains options, which record numbers copies of documents (how many copies was printed and how many was destroyed). User can enclose to system documents created in Microsoft Office, AutoCad, Open Office, Star Office and others. Paper's documents can be scanned to the system. Documents saved in the system aren't accessible out of system.